Orkney Housing Association
Quality Affordable Homes for Orkney

Privacy, Data & Cookie Statement

Data Protection & UK GDPR

The Data Protection Act (2018) is an important piece legislation to safeguard the rights of individuals. The Association is legally required to process personal data in accordance with the Data Protection Act (2018) and UK General Data Protection Regulation (UK GDPR). It is our duty to ensure all data is secure, accurate and up-to date.


Everyone will now have much greater access to the personal data that organisations hold on them and will legally be allowed to view the data by making a Subject Access Request. Incorrect or incomplete data can also be rectified upon request. There is also a right to demand that your data is deleted if it's no longer necessary to the purpose for which it was collected. This is known as the "right to be forgotten".


Organisations must ensure they provide a lawful basis for processing all types of personal data that they have not sought specific consent to use. The GDPR requires that controllers and processors must be transparent about how they collect data, what they do with it, and how they process it, and must be clear in explaining these things to you.

Our Fair Processing Notice outlines the following details of how we manage the personal data we collect:

  • What information we collect
  • Why we collect it
  • Who we share it with and why
  • How we store it

You can find our Fair Processing Notices below:



Data Protection Act (2018) enforces stricter rules upon organisations to ensure that they are taking all reasonable measures to guard against data theft, loss, or other breach. If there is a breach of your data we must let you, and the Information Commissioner's Office know at the earliest opportunity.

Further Information

You can visit the Information Commissioners Office (ICO) website for further information at https://ico.org.uk/for-the-public/.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

This notice is limited to this website only. If you follow a link to an external site, we recommend that you check the privacy notice of the site before giving any personal details.

Changes to our Privacy, Data & Cookie Statement

We keep our privacy notice under regular review and will place any updates on this webpage. The notice was last reviewed in May 2022.

How to contact us

We welcome any queries you may have regarding this Privacy Notice, or any information we hold about you. Please contact us at dataprotection@ohal.org.uk.